Collect the right inputs
Starters, leavers, hours, overtime, bonuses, deductions and benefits are gathered to agreed cut-offs.
Managed payroll services UK
Payroll services that keep pay day calm.
Zapay helps UK employers run PAYE payroll with clear cut-offs, accurate payslips, RTI submissions, workplace pension support, statutory pay guidance and practical accounting administration when finance teams need extra capacity.
Payroll calendarClear
HMRC RTIOn schedule
PayslipsReady
Why businesses choose Zapay
Payroll Delivery Built Around Cut-Offs, Checks and Clear Sign-Off
Payroll is time-critical. Missed details become employee queries, late corrections and avoidable pressure on HR and finance. Zapay brings a structured payroll rhythm that helps the right people get paid the right amount, on time.
01
A Predictable Rhythm
Clear deadlines for changes, approvals and outputs keep weekly, fortnightly and monthly payroll cycles under control.
02
Accurate Payroll Outputs
Starters, leavers, pay changes, deductions and benefits are handled against agreed payroll information and checks.
03
HMRC and Year-End Support
RTI submissions, payroll corrections, year-end checks and P60 preparation are managed with organised records.
04
Secure Data Handling
Payroll data is sensitive, so processes are built around controlled access, clear handovers and practical audit trails.
Payroll cycle management
1
2
3
From payroll inputs to pay day sign-off
A strong payroll process is more than a calculation run. It depends on clean employee data, pay calendar discipline, approval points, pension outputs, HMRC submissions and archived reports that finance leaders can trust.
Review before final pay
Draft outputs and variance checks help spot unusual changes before payslips are released.
Submit and archive
Final payroll reports, payment schedules, RTI submissions and year-end records are kept organised.
Our services
Managed Payroll, PAYE and Accounting Support in One Place
Zapay is payroll-first, with the finance administration support many businesses still need around payroll, supplier records, reporting and month-end routines.
- Weekly, fortnightly and monthly managed payroll processing
- Payslips, payroll reports, pay schedules and approval packs
- HMRC RTI submissions, including FPS and EPS where required
- Workplace pension assessment, opt-ins, opt-outs and contribution outputs
- Starter, leaver, statutory pay and year-end payroll support
- Accounts payable, supplier and accounting administration support
What outsourcing helps you achieve
Consistency
Agreed payroll calendars, cut-offs and recurring checks.
Compliance
RTI, statutory pay, pension and year-end outputs kept in step with deadlines.
Confidence
Clear sign-off points before payment, payslips and submissions.
Support
Practical payroll and accounting help that scales with headcount and complexity.
Service options
Choose the Payroll Support Level That Fits
Start with essential managed payroll or add pension, statutory pay, reporting and health-check support as your team grows.
Essentials
Core Managed Payroll
PAYE processing, standard payroll reports, payslip preparation and RTI submissions for routine pay cycles.
Growth
Payroll Plus Pensions
Add workplace pension outputs, statutory pay support, variance checks and clearer finance-ready exports.
Plus
Priority Payroll Support
For busier employers that need closer query handling, regular payroll health checks and deeper reporting.
Our process
A Calm Onboarding Path
Switching payroll should feel controlled. We map your pay frequency, headcount, pensions, approval contacts and upcoming pay dates before the first live cycle.
Discover
We confirm scope, pay frequencies, payroll complexity, pension settings and key dates.
Capture Data
Employee details, year-to-date figures, pay elements and approvals are collected securely.
Parallel Run
Where useful, payroll is run side-by-side with the existing process to validate outputs.
Go Live
You approve final outputs before payslips, payment schedules and RTI submissions are completed.
Steady State
Each cycle follows clear cut-offs, reminders, checks, support and payroll archive routines.
Payroll and finance environment
Designed to Work Around Modern Payroll and Accounting Teams
Zapay can align outputs with your internal finance processes, HR handovers and common accounting environments. The items below are examples of the records and platforms payroll teams often need to coordinate.
PAYE / RTI
Workplace Pensions
Xero
QuickBooks
Sage
Ready for a calmer payroll cycle?
Talk to Zapay about a managed payroll approach that gives your business clear deadlines, cleaner outputs and dependable finance support.