Payroll Services for UK Employers
Zapay supports businesses that want PAYE payroll run with accuracy, clear deadlines and dependable communication. We help with payroll processing, RTI, pensions, statutory pay, starters, leavers, year-end and the finance administration that often sits around payroll.
The payroll cycle, handled from inputs to archive
A reliable payroll service gives your team a repeatable operating rhythm: payroll data capture, draft checks, approval, payslip preparation, payment schedule support, HMRC submission and archived records for your files.
- Clear payroll calendars for pay dates, cut-offs and approvals
- Weekly, fortnightly or monthly processing for agreed pay groups
- Draft outputs and practical variance checks before payroll is finalised
- Reports and exports that help finance teams reconcile payroll costs
Managed Payroll Processing
Weekly, fortnightly or monthly payroll runs, payslip preparation, standard reports and pay schedules aligned to your approval process.
RTI Submissions
FPS and EPS submissions prepared in line with your payroll calendar, with corrections and resubmissions supported where needed.
Workplace Pension Support
Auto-enrolment assessment, opt-ins, opt-outs, ongoing monitoring and contribution outputs for your pension provider.
Starters and Leavers
New starter capture, starter checks, final pay calculations and leaver paperwork support to keep payroll records tidy.
Statutory Pay Support
SSP, SMP, SPP and SAP calculations, with evidence prompts, record keeping and payroll entries aligned to your policy.
P60 and Year-End Payroll
End-of-year checks, final submissions, P60 preparation and archive packs covering reports, totals and key outputs.
Reporting and Payroll Checks
Variance checks, department or location cost reporting where data is provided, and clear exports for finance review.
Payroll Health Check
A practical review of payroll setup, processes and common risk points, with recommendations you can act on immediately.
Accounting Administration
Accounts payable, supplier record, payment preparation and month-end support remain available for businesses that need broader finance help.
What is included
- Employee details, pay rates, hours, overtime, bonuses and deductions handled to agreed cut-offs
- Payslips, payroll summaries, payment schedules and approval packs prepared for review
- Year-to-date checks during provider switches where historic payroll data is supplied
- Workplace pension outputs, statutory pay entries and contribution records
- Payroll cost exports for finance, departments or locations when data supports it
- Support inbox for payroll queries and practical escalation before pay day
- Payroll archive packs for year-end and internal records
Service options
Take a simple managed service or add deeper support as headcount, pay frequency and complexity grow.
Switch payroll without losing control
Most small to mid-sized payrolls can be onboarded in one to three weeks depending on data quality and the timing of the next pay cycle. Where useful, a parallel run can validate figures before go-live.
Discovery and Scope
We confirm headcount, pay frequencies, pensions, benefits, key dates and reporting requirements.
Data Capture and Setup
Starter data, employee records, pension settings, statutory rules and approval contacts are collected securely.
Parallel Run
Payroll can be run alongside the existing process to compare outputs and resolve differences.
Go-Live
You approve payroll outputs before payslips, payment schedules and RTI submissions are completed.
Steady State
Each cycle follows agreed cut-offs, reminders, checks, query handling and payroll archive routines.
Payroll-first, with accounting help still available
Payroll often touches finance records, supplier payments, cost reporting and month-end routines. Zapay keeps accounting support visible as a complementary service, especially for businesses that want one organised finance partner.
- Accounts payable processing and invoice administration
- Supplier record support and routine supplier query handling
- Payment preparation support aligned to internal approvals
- Month-end reporting assistance and finance-ready exports
A simple pay-day rhythm
Exact deadlines can be adjusted to your pay date and internal approval process, but payroll works best when everyone knows what is due and when.
Built around security, calendar discipline and communication
Good payroll support should reduce pressure without reducing control. Zapay focuses on secure data handling, clear approval points and prompt escalation when client decisions are needed.
Secure transfer and access
Payroll inputs and outputs are handled through controlled routines, with access limited to authorised people.
Support inbox clarity
Payroll queries have a clear route so questions do not bounce around HR, finance or management teams.
Audit-ready records
Process notes, submissions, reports and archive packs support internal checks and year-end review.
Need a tailored payroll support approach?
Contact Zapay to discuss your headcount, pay frequency, next pay date and the level of payroll or accounting support that would help.